The office of the Town Clerk is one of the oldest in government. It is the information center and official record keeper for the Town of Hebron. The Town Clerk serves as clerk to Town Meetings, and is responsible for processing, maintaining and preserving the land record documents. In addition, the Town Clerk makes preparations for Federal, State and Local elections, primaries and referenda; tracks memberships on boards and commissions; records and maintains agenda and meeting minutes of boards and commissions; issues marriage licenses, certifies birth, marriage, civil union and death certificates; maintains town ordinances, maintains the vaults and is the keeper of the Town Seal.
The Town Clerk’s office is providing all services:
- by mail or
- by appointment.
We have resumed regular office hours.
In an effort to protect those in a high risk category and to support public health many of our services are available online or by mail. We are here to help you with your specific needs.
Call us with your questions or to make an appointment for an essential service during this temporary situation, 860-228-5971 x124.
Register to Vote:
To register to vote in Connecticut you must be
– A United States citizen;
– Be a resident of a Connecticut town;
– Be at least 17 years old. 17 years old, who will turn 18 on or before election day, may participate in a general primary.
– Have completed confinement and parole if previously convicted of a felony.
Use this convenient link to register to vote: https://voterregistration.ct.gov/OLVR/prefix.do
You may also register in writing using this form:
https://portal.ct.gov/SOTS/Election-Services/Register-to-Vote/Voter-Registration-Application-English-and-Spanish . Fill it out and send it to the Hebron Registrar of Voters, 15 Gilead Street, Hebron, CT 06248.
Due to the COVID-19 Pandemic the State of CT has implemented voting options as follows:
Vote in Person :
- If you wish to vote in person, the polls will be open from 6:00 am to 8:00 pm on Election/ Referendum Date.
Vote by Absentee Ballot:
- If you choose to vote by Absentee Ballot please fill out the application and return it to the Town Clerk’s office at 15 Gilead Street Hebron, CT 06248.
- Your ballot will be mailed to you by the Town Clerk as soon as ballots are available as provided by Connecticut state statute.
- Once you receive your ballot complete it, sign it and return it to the Town Clerk’s office at 15 Gilead Street Hebron CT, 06248
Return Your Ballot:
- United States Postal Service: We strongly urge you to return your ballot as soon as possible. Your ballot must be received by 8:00 pm Election/ Referendum Date .
- Official Ballot Drop Box: Return your ballot in person by using the state issued ballot drop box located at the front of the Town Office Building, 15 Gilead Street (street level main entrance).Your ballot must be received by 8:00 pm Election/ Referendum Date .
Connecticut General Statues, search by Statue title: Click Here
Please contact the Town Clerk’s Office at 860-228-5971/124 with any questions you may have regarding Absentee Ballots or to obtain applications .
Birth certificates are on file for anyone born in Hebron, or anyone whose mother resided in Hebron at the time of his or her birth.
Photo identification must be presented when a request is made. If a request is made by mail, please mail a completed Birth Certificate Application Form, a copy of the applicant’s photo identification, appropriate payment by check or money order and a SASE to the Hebron Town Clerk. You may request a birth certificate for yourself, your child, grandchild, parent, grandparent or spouse.
Fees: Short form birth certificates (wallet) $15.00 per copy
Long form birth certificates $20.00 per copy.
Puerto Rico’s New Birth Certificate Law
The government of Puerto Rico has enacted a new law aimed at strengthening the issuance and usage of birth certificates to combat fraud and protect the identity and credit of all people born in Puerto Rico.
Under the new law, all Puerto Rico birth certificates issued before July 1, 2010, will be invalidated so that new, more secure certificates can be issued.
Those United States residents born in Puerto Rico will be able to request and receive their new birth certificates through a simple process by mail or on line at http://portal.ct.gov/Puerto_Ricos_New_Birth_Certificate_Law/ starting July 1, 2010.
The fee is $5 but will be waived for people over 60 and veterans.
Applications are available at the Town Clerk’s Office located at 15 Gilead Street, Hebron, CT. You may pick one up during regular office hours which are Monday through Wednesday 8 a.m. – 4 p.m.; Thursday 8 a.m. – 6 p.m.; and Friday 8 a.m. -1 p.m. For information, call 860-228-5971.
*** PLEASE NOTE ***
AT THIS TIME ALL MARRIAGE LICENSES ARE BEING ISSUED BY APPOINTMENT ONLY. PLEASE COMPLETE THE MARRIAGE LICENSE WORKSHEET (LINK BELOW) AND SUBMIT IT TO THE TOWN CLERK BY EMAIL. ONCE YOU HAVE APPROVED THE DRAFT OF YOUR LICENSE AN APPOINTMENT WILL BE SCHEDULED. YOUR COOPERATION IS APPRECIATED.
Marriage licenses must be obtained in the town where the ceremony is to be held. At the Town Clerk’s office, the parties will fill out a license worksheet that requires general information about each person, including parents’ names/maiden names and the state or country of parents’ birth. The license will be typed while the applicants wait, and the couple will leave with their license in hand. It is then valid for 65 days and must be used in the town designated on the license. Couples need not be present at the same time, but both individuals must appear before the Town Clerk to sign the license.
Fees: License fee at time of application $50.00
After the ceremony has been performed, certified copies will be available at the Town Clerk’s office in the town of occurrence, and subsequently in the towns of residence of both parties.
Photo identification must be presented when the request is made. If the request is made by mail, please mail a completed Request for Copy of Certified Marriage License, a copy of the applicant’s photo identification, appropriate payment by check or money order and a SASE to the Town Clerk of Hebron.
Fees: Certified copy of Marriage License $20.00.
Hebron maintains death records for individuals that have died in Hebron, or for Hebron resident that have died outside the Town, but within the State of Connecticut.
Photo identification must be presented when request is made. If request is made by mail, please mail a completed Request for Copy of Certified Death Certificate, a copy of the applicant’s photo identification, appropriate payment by check or money order and a SASE to the Town Clerk of Hebron.
Certified copies of death records are $20.00
Link: Request for copy of Certified Death Certificate
Due to COVID 19 the Town Clerk encourages everyone to license their dog by mail.
All dogs licensed in the State of Connecticut require a current rabies vaccination. Please provide the documentation and fee as outlined below, along with a self-addressed stamped envelope. If you are licensing a new dog please also include your name, address, phone number, the dog’s name, breed and color, along with proof of rabies and neuter or spay.
- Unaltered dog $19.00
- Spayed or neutered dog $8.00
- Late Penalty fee $1.00 per month.
Puppies must be licensed within 30 days after turning 6 months old. New dogs must be licensed within 30 days of obtaining them. You must provide documentation from the veterinarian showing the dog’s rabies vaccination expiration date. A license cannot be issued without this information. If your dog has been spayed or neutered, you must provide documentation from the veterinarian as proof.
All dog licenses are renewed in June and become effective July 1. If your dog’s rabies vaccination has expired since the last time you licensed your dog, you must provide documentation (tags do not qualify) from the veterinarian showing the new expiration date. Licenses cannot be renewed without this information. If your dog is newly spayed or neutered, you must provide documentation from the veterinarian as proof.
TRANSFERS FROM OTHER TOWNS WITHIN CONNECTICUT:
If your dog is currently licensed in one Connecticut town and you have since moved to Hebron, you can transfer the dog’s license for a $1.00 fee.
If your dog loses its tag, a replacement can be obtained for $.50.
Kennel licenses are available in groups of 10 or 20 tags.
- Kennel License fee $51.00 (10 tags)
- Late Fee for Kennel License $1.00 per dog
It is now possible to purchase Connecticut hunting, trapping and fishing licenses, as well as all required deer, turkey, and migratory bird permits and stamps on the internet. For more information follow the link.
The Town Clerk’s Office is an active licensing agent for the Department of Energy & Environmental Protection.
Prior license not more than 5 years old OR proof of successful completion of the Connecticut Conservation Education/Firearms/Trapping/Archery course must be presented in order to purchase these licenses.
TRADE NAME CERTIFICATE
Connecticut State Law requires that anyone conducting business under an assumed name (DBA) must file a Trade Name Certificate in the town clerk’s office in the town where business is being conducted.
A Trade Name Certificate may be obtained from the Town Clerk’s office. Once it is completed with the business name and address, and the owner’s name and address, it must be notarized by a Notary or Town Clerk. It is then filed in the Town Clerk’s office with a $10 recording fee.
The trade name filing requirement does not apply to:
– Partnerships, if the partnership name contains the true last name of at least one of the persons comprising said partnership;
– Limited partnerships which have registered with the Secretary of State;
– Limited liability companies which have registered with the Secretary of State.
For additional information please refer to Connecticut General Statutes Sec. 35-1.
If you require any additional information or would like more information about starting a business in Connecticut, please contact the CONNECTICUT LICENSING INFO CENTER at www.ct-clic.com
Internet access to the Town of Hebron Land Records is now available through US Land Records. This on-line service has been added for your convenience.
The indices to the Hebron Land Records are complete. Document images are available from 1948 to present time and the new daily recordings will be added as quickly as possible.
Link: Land Records
LAND RECORDS FEE INFORMATION
|Documents||$60.00 first page
$5.00 each additional page of same document.
|Recording Surcharge||$2.00 for each conveyance with consideration of $2,000.00 or more.|
|Maps||$30.00 for subdivisions
$20.00 for site plans, easements, boundary maps, etc.
|Copy Fees||$1.00 per page for Land Records and Maps
$0.50 per page of Board & Commission minutes
|Certified Copies||$1.00 per page for the copies AND
$2.00 fee for certification per document.
|Documents with a
|$159.00 Flat Fee: Assignment or Release of Mortgage when Nominee is Grantor.
$159.00 for first page plus $5.00 per additional page: all other document types
To receive a veteran’s exemption on the assessed value of your real or personal property, you must file your original DD-214 certificate (separation papers from active duty) along with an Application For Veterans Exemption form in the Town Clerk’s office. You must file by September 30 to receive credit on the following year’s tax bill. A certified copy of your DD-214 previously filed with another town will be accepted if an original is not available.
There is no fee.
For further information regarding your exemption, please contact the Assessor’s Office at 860-228-5971/147.
Individuals seeking to become Notaries may contact the Secretary of the States office at 860-509-6100 or the Town Clerk’s office for applications. Applications are also available online at the Secretary of the State’s website (see link at the end of this section).
Upon receipt of a Notary Public commission, a notary must appear before the Town Clerk of the town of residence within 30 days to be sworn in, the commission recorded and a sample of his or her signature taken. Optionally, the notary may record his or her commission in the town of business as well.
Original commission of Notary Public $20.00
Notary Replacement Certificate $15.00
Renewal commission $20.00
Change of name only $1.00
Change of address within town $0.00
Change of address to new town $10.00
The Town of Hebron offers notary service in the Town Manager’s Office and the Finance Department. There is a charge for notary service in accordance with CGS 3-95. Hebron residents will be charged a flat fee of $5.00 per document. Persons from out of town will be charged $5.00 per notary signature. Notary services are not available for wills or real estate transactions. For questions and identification requirements, please call the Town Manager’s office at 860-228-5971 ext 120.